This form is to be used for the public distribution or sale of food on or in University properties (including off-campus preparation for distribution or sale on campus), and the food is being obtained from a non-University vendor, restaurant, or catering company, or the food is being prepared by the organization hosting the event. Reference SAP 24.01.0.M4.02 for location definitions and additional food safety and sanitation procedures.
This form is not required for events off campus property or for private meetings, tailgates, parties, potluck meals, or other events closed to the general public. Bake sales serving non-perishable food are also exempt. Otherwise, this form is required if you are serving or selling food to the public, if the event is advertised in a way that invites the public to attend, or if you will not be securing the event to prevent the public from intentionally or accidentally consuming the food. More information about this form’s requirements can be found here.
Submit this completed form to EHS no later than seven working days prior to the event. This signed form, which indicates approval, must be displayed at the food distribution site at the time of the event. Incomplete or illegible forms will not be approved. Any changes must be documented, submitted, and approved prior to the event.
In addition to this form, you may be required to fulfill the following requirements, based on the nature of your event:
- Obtain a temporary food permit from the Brazos County Health District (BCHD) if you will be cooking or preparing time and temperature control foods (TCS). For more information, see “How do I know if I need a BCHD Permit?”
- Complete the Concessions permitting process through Student Activities if you will be selling or accepting donations for the food. For more information, see the eConcessions Permit Form.